Equitrac Office

Equitrac Office Cost Reduction and Printing Management

Cost Reduction and Printing Management

With Equitrac Office software, you can track, analyze, allocate and, if necessary, recover the costs of every document that is sent to a networked printer, copier or multifunction device.

About Equitrac Office

• Equitrac Office provides cost reduction and print management capabilities including: cost allocation, charge-back, printing rules, restrictions and quotas, secure printing, centralized device administration and comprehensive reporting Features and Benefits
• Output cost reduction
• Printing device management and utilization
• Security for printed information
• Gives users flexible, fast and secure printing output options
• Addresses over-bought, under-utilized printing equipment
• Cost savings by directing output to the most efficient devices and eliminating unauthorized, excessive or wasteful printing
• Accurate allocation of output costs back to users, departments, projects or clients
• Simplified administration improves service levels and reduces help desk calls
• Environmental benefits through the reduction of resources consumed

Using Equitrac Office

• Determine who may print to which devices and route jobs away from desktop printers to more efficient networked MFPs
• Establish printing rules - for example, documents containing greater than 10 color pages can be directed to a designated device
• Re-route jobs based on device status such as paper out, offline, jam, etc.
• Track costs of documents depending on their attributes (i.e. color, duplex, stitching, etc.) and create different charging schedules for internal and external users
• Follow-You Printing lets you release print jobs at the most convenient device so you can print where you happen to be and avoid waiting for a device to free up
• Secure Document Release holds confidential print jobs in a secure queue until released for print by the document owner
• Equitrac's Device Monitoring Engine provides a single console to track devices' status including paper, toner levels, or errors
• Summary, detailed and total activity reports are available and data can be exported for analysis